Diploma is written as a combination of theoretical and empirical research on 40 to 50 pages. Students first ask for approval of the theme and enclose the plan of their future diploma work with the name of the supervising professor. When the mentor approves the diploma, the students who completed all the courses can ask for oral presentation of the diploma.


Diploma examination consists of the diploma work and its oral presentation to the mentor.

Goal of the diploma work

Diploma is a written document with which student proves that he/she is able to use theoretical knowledge and practical experiences to treat the chosen theme and that he is able to use professional literature. Diploma is result of independent student's work.

Types of diploma

Diploma work can be written as a theoretical discussion on the basis of literature and as empirical research. When students write a theoretical discussion they treat problems on the basis of literature so that they summarize findings of relevant authors, edit them, point out similarities and differences among findings of different authors, contradictions, unsolved problems and offer also their own solutions, explanations and assumptions. The literature survey must be enough large, representative, contemporary and must include also foreign authors. Diploma work can be written also as empirical analysis in which students (beside basic theoretical knowledge) make a short research, analysis, describe the state of a problem, perform an extensive interview and use other possible research methods.

Theme of diploma

Students choose the theme themselves and consult their lecturers. When selecting the theme, students should consider:

  • Diploma should refer to the courses of the study programme and to the practical work areas of students
  • Lecturers publish themes from certain areas in which they perform their research work; they can advise students which theme to select
  • Diploma can be made as a project/ plan of a business procedure that is carried out in a company (description, analysis and suggestions for improvement)
  • Diploma should be based on personal experience and interests of students
  • A successful seminary work can be a starting point of the diploma
  • Resources available on Internet, Google Scholar, COBISS etc.
  • Students should also consider their knowledge from research methodology and real possibilities.

The diploma work should show student's ability to connect interdisciplinary knowledge and theoretical courses with practical experiences.

Resources for diploma work

Students should start examining the resources for their diploma work already when they decide about the theme. Students choose appropriate literature and present it in their disposition and then add also other resources. Resources, literature survey and notes are essential parts of diploma work. The literature survey should consider especially:

- Authors should be recognized professionals.

- Resources should be recent so that students can write their research on contemporary findings.

- It is not necessary to read all the books dealing with the diploma theme but just the most important ones.

- After students examine the resources, they start to read the most interesting ones. Students make notes so that they first put down full bibliographic description of a publication and then mark the pages that contain notes.

- When students write everything that they are interested in, they should once again check if they understood authors’ thoughts well. Students should not make word-for-word notes but make their own summaries.

- It is the best if students enter all their notes in a computer file and add their own thoughts.


Before students send the disposition, they agree on mentorship with a teacher who lectures on a topic. Students can also ask the dean to suggest a mentor. Students write their diploma under mentor's directions. Students can change a mentor after consultation with the dean. Changing the mentor is allowed just once and the request should be sent to the Committee for students' issues.

Registration and approval of the diploma work

Students register the theme of their diploma at the end of the fourth semester.

Students first write disposition of the diploma work.

Disposition is written on 2 – 4 typed pages A4 and contains:

  • Table of contents
  • Introduction (goal and objectives that students wish to achieve, description of the research methods)
  • The main part (presentation of the theme, literature, analyses, procedures, arguments, plan of practical work)
  • Conclusions (which results are expected)
  • List of literature and resources.

The disposition does not deal with details.

Students prepare the disposition on the form Preposition of the theme and title of diploma which is sent to the Committee for students' issues. The Committee makes the decision about the approval of the theme and of the title of diploma.  

If students do not bring their diploma after one year, the decision about the approval is no more valid. The obligations of mentor thus stop and students must ask for approval of the theme again.

Production of the diploma work

Obligatory parts of the diploma work are:

1. Cover of the diploma:

  • Name of the college: IBS International Business School Ljubljana
  • Name of the author with small letters
  • Title with capital letters
  • Diploma work
  • Place and year of production

2. A blank page
3. Title page of the diploma:

  • Name of the college with capital letters
  • Title in Slovenian/English with capital letters
  • Diploma work
  • Name of the mentor and author with small letters
  • Place and year of production

4. Page with acknowledgements: students express their thanks to those who participated in the research, to people and institutions who helped them, to the mentor, to relatives etc.

  • Text of the diploma
  • Literature
  • Attachments
  • Statement about authorship.

Diploma has usually the following chapters:

1. Table of contents.
2. Key information that contains: name and surname of the graduate, title of the diploma, place, year of production, number of pages, number of attachments, mentor, key words (that describe the contents of the diploma and its themes)
3. Abstract in Slovenian and in English (200 words): information about the contents and objectives of the diploma, research methods and main conclusions. Students put down the title of his work and key words in English in front of the abstract in English.
4. Introduction: we make a short description of the problem, our intentions, objectives and research methods. We can present the structure of the diploma and put down limitations (e.g. troubles because of the limited approach to the information).
5. Theoretical starting points: students present their comprehension of the problem treated by diploma work, on the basis of the literature survey and emphasize the aspects that refer to the diploma theme. This part contains research, findings and theories of important authors (who must be cited). Authors are quoted so that students summarize their thoughts or quote their important thoughts word-for-word. Such quotations should not be too long and there should not be too many. It is necessary to quote several authors, not just one.
6. Empirical part: research (descriptive, comparative, qualitative, quantitative etc.), description of the state in a company, analysis and interpretation of the data and findings gathered by questionnaires, interviews etc., problems, plan, solutions of a task. If students used a sample, they present the methods of sampling, number of people who answered the questionnaires, ways of gathering the data (observations, interview, questionnaires etc.). Students put down when they took place, who performed them, where, who participated, describe all circumstances that might influence data reliability. If the research examined an organization as a case study, they describe basic characteristics of the company and its environment.
7. Results and discussion: students present findings of diploma, comment results with reference to literature, intentions and objectives. If the data was treated quantitatively, this can be presented by tables and graphic presentations. These presentations should contain text that puts down basic findings. The discussion once again summarizes the main findings from the previous chapter and explains what conclusions can be made regarding theory and practice, what are limitations of the findings regarding the methodology. The methodology is critically assessed and conclusions about validity and generalization of the findings are made.
8. Conclusions: students make a summary that contains the intentions, objectives, the most important resources, performance and results. They add their own thoughts about the applicability of the findings.
9. Resources: each citation must be presented more in detail also in the list of literature according to below examples.
10. Attachments: questionnaires, cases of analyses etc. Attachments are marked by letters not by numbers. Each attachment should have a title.
11. The last page in the diploma is the signed statement about authorship: I …………..declare that I am the author of this diploma work that I wrote under the mentorship of ………..More extensive verbatim or almost verbatim texts of other authors are appropriately cited.

Quoting and literature

Quoting means verbatim statements (of words or sentences) from a document. If students copy something verbatim, they must mark it with quotation marks and by mentioning the name of the author. The quoted statements are followed by bibliographic data in parenthesis (surname of the author, year of publication and page).

Example: »Instead of the old style it is better that we use …« (Escoe, 2001, 58).

In the case when the quotation is too long or when some words are not important or appropriate, we can shorten it and omit unimportant words and replace the missing part with: [...].

Quotations of relevant scientists increase importance of professional work. However, the majority of authors are not quoted verbatim but with student's own words. Also in such cases we must provide for the quotation by author's surname and year of publication, e.g. (Jereb, 2015).


At the end of the diploma it is necessary to write a list of the literature (author's works) and sources (works whose authors are not known). Here we mention publications from which we took quotations and those from which we used only key ideas. Literature should be quoted by considering the alphabetical order of author's surnames. Surnames of authors are written without university qualifications. If there is no author, the reference starts with the title of the publication.


Dobrin, S.I., Keller, C.J., Weisser, C.R. (2010) Technical communication in the twenty-first century, Upper Saddle River, Prentice Hall.


Aitken, B., Harrison, A. (2012) Domestic firms benefit from direct foreign investment, The American Economic Review, vol. 89, no. 3, 605-618.

Chapter in a book

Bates, E. (2015) Options for delivery media in Perraton, H. (ed.) Alternative Routes to Formal Education: Distance Teaching, Baltimore, Johns Hopkins University Press.


Department for Education and Employment (2015) General National Vocational Qualifications: A Brief Guide [online], London. Available:  http://www.springerlink.com/content/h1181k/?p=28fec972f8d44d0bb83eec234f51430e&pi=0

[5. 12. 2008].

All other kinds of materials: after the title we put down the kind of the materials (video, slides etc.)

Style of diploma work

Diploma must be written in objective, scientific language. Students should express themselves in a clear, plain, correct way and should use professional terminology. Diploma work must not be written in the literary style, it must not contain phrases that do not tell anything, rhetorical questions, regrets (because of certain problems) and similar. Sentences should be short and simple.

Form of diploma work

Diploma work must be written in Slovenian or English language and should contain no language faults.

Diploma is written by a typewriter or on computer on the paper A4. As a rule it should have 40 to 50 pages (attachments are not included in this number). It is printed on one side of the page only. Line spacing is 1.5; font size 12. Arabic numbers are used to mark page numbers. Subchapters are marked with a dot, e.g. 1.1.

Tables and pictures:

  • Must have numbers and titles
  • Title of the table should be above the table
  • Title of the graph or picture is below.

Numbering of pages: The title page has no number although it is considered as the first page. All other pages are numbered by Arabic numbers.

Diploma work is produced as hardback, usually in blue colour, inscriptions in golden colour.

On the spine of the diploma work there is the surname and name of the author and title of the diploma.

Diploma submission

Students should submit draft of the diploma work to their mentor. He/she should return it with his notes (suggested corrections) no later than 1 month. Students must consider the notes and make corrections. Mentor decides when diploma is completed.

Students should send their diploma to  This e-mail address is being protected from spambots. You need JavaScript enabled to view it for technical control.

After the technical control students bring one hardback copy and send one by e-mail to IBS.


Application for diploma examination

Students can apply for diploma examination if they finished all study obligations, made the payments, returned the books to the library and submitted the diploma copies to IBS. Students apply with the form Registration for diploma examination. IBS uses this form to confirm that the student really performed all study obligations


Terms for oral presentation

Oral presentations are made in agreement with the mentor. Students should submit the application for oral presentation at least 2 weeks before the presentation.


Oral presentation and mark of the diploma work

Oral presentation of the diploma work is made in the presence of mentor who writes minutes and assesses the diploma. Students present their work (10 minutes). The rest of the time is used for discussion about the diploma work. Students present the theme, research methods, main results and conclusions. Candidates do not read the text but they can use e.g. slides, posters etc. After presentation candidates answer the questions referring to diploma.

Mentor assesses diploma work and oral presentation and acquaints the student with the results. Marks of diploma and oral presentation can be 1 - 5 (insufficient) to 10 (excellent). Marks are written in the minutes.

If the diploma work is assessed as insufficient, the dean defines a term for the next oral presentation. Students can repeat presentation once. If the second presentation is insufficient, student chooses a new theme and produces a new diploma work.

The students who do not agree with the mark, can make a complaint to the dean within 3 working days after the diploma was presented. The dean appoints a committee consisting of 3 members. Each member should receive one copy of the diploma work. The committee examines the complaint within 15 days after appointment, acquires information about the oral presentation (from the mentor and from the student) and makes decision about the final mark. Students can send a complaint against the decision of the committee to the Senate of IBS. The decision of the Senate is final.

Certificate of the diploma examination

Students receive a certificate about the successfully passed diploma examination. Later students receive also diploma documents.


Publication of the diploma work

Students can publish their diploma work as a whole or in parts as authors.


Validity of the regulations

These regulations are valid on 13/04/2010 when confirmed by the Senate of IBS.


Dr. Irena Marinko


1. The basic condition for diploma submission/acceptance:

     Correct language and form

     Correct referencing

2. Literature survey:

   Number of literature items

   Relevance of the sources

   Logical use of sources, good connection in a whole

3. Problem:

   Clear formulation of the problem area

   Clear definition of basic concepts

   Clear definition of objectives

   Definition of research objectives

4. Methodology:

   Appropriate presentation of individual methodological criteria

   Clear research plan

   Appropriate instruments regarding the objectives

5. Presentation and analysis of results:

   Systematics, clarity

   Understanding, comparisons, interpretation of the findings


6. Decisions and suggestions:

   Connection of decisions and suggestions with the research results

   Originality of decisions and suggestions

7. Style, extent and structure of work

8. Quality of the oral presentation

9. Appropriate answers to the questions. 

Preposition of the theme and title of diploma


Registration for diploma examination